While we’re finally getting used to remote working and all the tools that come with it, we can’t help but question the security and safety of these tools, especially video meetings.
We can’t deny that video conferencing platforms are only getting better and better, but what remains are the security concerns of keeping information safe and more private.
If you’re worried about the security of your video meetings, here are some of the best practices that can ensure the safety and security of your video meetings.
1. Meeting ID and passwords
The first step that you can make to ensure safety is to create a meeting ID. These IDs are supposed to restrict access to your meetings. And while the meeting IDs are useful, they are only useful if you don’t reuse them no matter how convenient.
One thing you should know is never to reuse a meeting ID, especially if the meeting is important. Reused IDs are easy to get a hold of, and you risk your meeting being bombed.
Similarly, creating a meeting password is a good idea. It adds a layer of protection that can stop any malicious attacks and protect your meeting information. When creating these passwords, make sure they are strong, and use a combo of letters, numbers, and special characters.
2. Lock the meeting
You also have the possibility of locking the video meeting once everyone has joined it. In addition to a meeting ID and password, this lock will make it difficult for any potential intruders to join the video conference, and in that way steal sensitive information from your meeting.
If you’re looking for a platform that guarantees safety and security, look into Redback Connect. Redback Connect is a platform that guarantees secure and safe video conferencing. You can rest assured that all your important data remains on-shore and safe.
3. Enable waiting rooms
If you’re looking for yet another layer of protection, you can set up waiting rooms. Virtual waiting rooms are places where you can separate your participants before they join the video meeting. As a host, you can control who enters the meeting and who doesn’t.
If by any chance, an uninvited person enters the waiting room, you can easily block them and prevent them from bombing your video conference.
4. Try not to share video conference links widely
When sending video conference links, make sure you send them over secure channels and that you only send them to people you know.
Avoid sharing links on social media platforms, because they can be easily found there by outsiders.
5. Virtual backgrounds are important
To keep things professional and to protect your privacy, virtual backgrounds are very convenient. Even though it looks silly to use a virtual background in a video meeting, the truth is that it can be a very important security step.
With a virtual background, you’re making sure that the rest of the participants don’t see anything they shouldn’t and also that they aren’t distracted by anything happening behind you.
6. To record or not to record?
Recording a video meeting can be convenient, but it also comes with a fair share of risks. So, before you begin your video conference, you need to make a decision – to record or not?
The benefit of recording a meeting is to allow all your team members who weren’t able to attend the meeting to be up-to-date with what happened during a session.
On the other hand, the downside of recording a meeting is how and where will you store the recording so that the important information from the meeting doesn’t leak anywhere?
If you decide to record the meeting, you’ll need to inform the participants about it. This way you ensure that everyone acts professionally even if the meeting is informal.
7. Use chatrooms and screen sharing options carefully
Most video conferencing platforms offer chatrooms as additional communication options. It’s very important that you caution the participants to never share important or confidential information in chatrooms. Sharing files or information in chatrooms can be dangerous, just like opening malicious links. While the video is safe, there are no guarantees for chatrooms.
Similarly, the screen sharing option should also be used carefully. You, as a host, have an option to control who can share a screen and who can’t. This is important because if someone bombs the meeting, they’ll be able to take over the meeting if you aren’t careful with your screen-sharing options.
Thankfully, video meetings come with many security layers. Just to be completely sure that your conference is safe and secure, use all of the given security options. Always create meeting ID and password, and enable waiting rooms.