What is the Text Documents application for?

Documents offers several functions to edit Text and Spreadsheets and Presentations documents from Webmail.

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▪ Use formatted text documents for your correspondence. Use tables and pictures within documents.
▪ Use spreadsheets in native Microsoft Excel format to work with charts, spreadsheets, and formulas.
▪ Edit a document in collaboration with other users.
▪ Use the rest of the business mail applications to organize your documents, send them by e-mail or share them with users or external collaborators.

2. Text Editor:

 

2.1 Components of the Text editor

 

New from template

Contains a list of templates for various documents. Click on a template to create a new document. This document will be a copy of the template.

When you create a new document or edit an existing one, the Edit Text page opens.

 

2.2 The Text editing page components

Textsheet menu bar

The menu bar includes the following items:

 

▪ Tab File . Displays the File toolbar that allows you to apply file functions.

▪ Format tab . Displays the Formatting toolbar that allows you to format the content of the document.

▪ Insert tab . Displays the Insert toolbar that allows you to insert tables, images, text boxes, hyperlinks, tabs, and line or page breaks in the text.

▪ Notifications about the saving process. Notify if all document changes have been saved.

▪ Review tab . Displays the Review toolbar that allows you to use the spell checking tools and the change tracking tools.

▪ Undo icon . Undo the last operation.

▪ Recover icon . Retrieve the last operation that was undone.

▪ Change search icon . Displays controls for finding or replacing text strings.

▪ View button . Opens a menu with the following entries:

▪ Functions to enlarge or reduce the text.

▪ Show toolbars check box . Defines whether the toolbars are always displayed.

▪ Show collaborators check box . Determines whether the list of editors for the document is displayed. This function is only activated if the document is edited in collaboration with other users

▪ Close document icon . Close the Format window.

File toolbar

 

It contains the following tools:
▪ Field Rename document . To rename the document, click on the file name.

▪ Save to Drive button . Opens a menu with the following items:

▪ Save as . Save the selected document under a different name or in another folder.

▪ Save as template . Save the selected document as a template.

▪ Autosave check box . Defines whether the document is automatically saved at regular intervals.

▪ Page Settings icon . Opens the Page Settings dialog box . The dialog window contains page setup tools.

▪ Default values ​​for paper formats, page orientation, paper margins

▪ Fields for paper size, paper margins

▪ Download icon . Download the selected document.

▪ Print as PDF icon . Generates a PDF version of the current document.

▪ Send as email icon . Sends the selected document as an email attachment.

 

Format toolbar

Contains the following tools:

▪ Character formatting tools

▪ Font family, font size

▪ Metrics

▪ Text color, highlighted text color

▪ Paragraph formatting tools

▪ Paragraph alignment, line spacing

▪ Paragraph fill color, paragraph borders

▪ Paragraph style, clean formatting

▪ Bullet list, numbered list, decrease one level, increase one level

Insert toolbar

 

The following items are available.

▪ Table button

▪ Image button

▪ Text box button

▪ Comment button . A comment field is displayed in the margin of the document. In addition to the comment text, it contains the following:

▪ The publisher’s name

▪ The date and time the comment was created

▪ Icons for editing and deleting the comment

Functions to hide and show comments can be found in Toolbar

Check

▪ Hyperlink button

▪ Buttons Tab , Line Break , Page Break

▪ Header & footer button . Opens an area at the top of the page where you can type your heading text. Additional items are displayed below the header.

▪ Header button . Opens a menu with the following items:

▪ Settings that allow you to decide whether different headings should be used in certain parts of the document.

Depending on the selected setting, the title of the Header button changes.

▪ Deletion of all headers and footers of the entire document.

▪ Go to footer button . Opens an area at the bottom of the page where footer text can be written.

▪ Close button . Finish editing the header or footer.